The student news site of Thomas Jefferson High School for Science and Technology

tjTODAY

tjTODAY Editorial Policy

1. Mission Statement

TjTODAY is the official newspaper of Thomas Jefferson High School for Science and Technology published monthly by the journalism staff. It serves as a vehicle for student expression and is an open forum of issues of interest and concern to the school community.

2. Role of the Editorial Board

a. Membership

The Editorial Board is comprised of the Editor-in-Chief, Managing Editor, Online Editor, News Editor, Opinion Editor, Sports Editor, Spread Editor, Entertainment Editor, Features Editor, Back Page Editor (when applicable) and Social Media Editor.

b. Prerequisites

Journalism 1 or enrollment in Journalism 2.

c. Responsibilities

Editor-in-Chief

  • To timely produce the monthly lead editorial of the opinion section in tjTODAY
  • To keep up with efforts by section editors during print cycle deadlines
  • To edit and approve all pages prior to final export
  • To participate in editing articles prior to publication on tjTODAY.org
  • To participate in the monthly press conference with the Jefferson principal
  • To complete online production requirements
  • To participate in export nights
  • To complete advertising requirements

Managing Editor

  • To conduct progress meetings with section editors during early deadlines in the cycle
  • To edit and approve all pages prior to final export
  • To participate in editing articles prior to publication on tjTODAY.org
  • To participate in the monthly press conference with the Jefferson principal
  • To complete online production requirements
  • To complete advertising requirements
  • To participate in export nights
  • To deal with corrections

Online Editor

  • To manage the maintenance of the online website, tjTODAY.org (headers, rolling text, etc)
  • To teach and recruit new eighth period staffers for tjTODAY.org
  • To support new multimedia efforts on tjTODAY.org
  • To highly participate in editing articles prior to publication on tjTODAY.org
  • To complete online production requirements
  • To participate in the print cycle of tjTODAY
  • To participate in export nights
  • To complete advertising requirements

News Editor

  • To timely produce the monthly print edition of the News section in tjTODAY
  • To edit all articles in the monthly print edition of the News section in tjTODAY
  • To conduct professional and incisive reporting in the Jefferson community
  • To participate in the monthly press conference with the Jefferson principal
  • To complete online production requirements
  • To participate in export nights
  • To complete advertising requirements

Opinion Editor

  • To timely produce the monthly print edition of the Opinion section in tjTODAY
  • To edit all articles in the monthly print edition of the News section in tjTODAY
  • To work with Jefferson cartoonists to produce monthly cartoons for the opinion section of the print edition of tjTODAY
  • To complete online production requirements
  • To participate in export nights
  • To complete advertising requirements

Sports Editor

  • To timely produce the monthly print edition of the Sports section in tjTODAY
  • To edit all articles in the monthly print edition of the News section in tjTODAY
  • To maintain a relationship with sports coaches, captains and other beats in the Jefferson sports community
  • To complete online production requirements
  • To update the online sports scores box
  • To participate in export nights
  • To complete advertising requirements

Spread Editor

  • To timely produce the monthly print edition of the Spread section in tjTODAY
  • To edit all articles in the monthly print edition of the News section in tjTODAY
  • To complete online production requirements
  • To participate in export nights
  • To complete advertising requirements

Entertainment Editor

  • To timely produce the monthly print edition of the Entertainment section in tjTODAY
  • To edit all articles in the monthly print edition of the News section in tjTODAY
  • To keep up with any Jefferson productions, including I-Nite, Jefferson drama productions, etc.
  • To complete online production requirements
  • To participate in export nights
  • To complete advertising requirements

Features Editor

  • To timely produce the monthly print edition of the Features section in tjTODAY
  • To edit all articles in the monthly print edition of the News section in tjTODAY
  • To complete online production requirements
  • To participate in export nights
  • To complete advertising requirements

Back Page Editor

  • To timely produce the monthly print edition of the Back Page in tjTODAY
  • To edit all articles in the monthly print edition of the News section in tjTODAY
  • To complete online production requirements
  • To participate in export nights
  • To complete advertising requirements

Social Media Editor

  • To produce daily social media content that furthers the goal of tjTODAY and communicates reporting done by the staff of tjTODAY to the rest of the student body and faculty
  • To participate in the print cycle
  • To complete online production requirements
  • To participate in export nights
  • To complete advertising requirements

d. Consequences

Determined by the Adviser.

3. Content

a. Decisions

The staff is deeply committed to a code of journalistic ethics that demands the exercise of accuracy, good judgment and impartiality. The content of tjTODAY is determined by the editorial board. Final decisions regarding controversial issues belongs to the Editor-in-Chief, Managing Editor and Adviser.

b. Goals of tjTODAY

To produce a timely monthly print publication for the benefit of the student body and faculty of TJHSST that includes news on the student body and coverage on student activities, as well as relevant student-produced creative opinion, feature and entertainment pieces.

c. Goals of tjTODAY Online

To produce a daily online newspaper that keeps students current on news in-between print cycles, as well as utilizing the flexible format of the online SNO website to work lucratively towards maintaining a creative multimedia convergence zone between all aspects of Jefferson’s Journalism program.

d. Reasonable Expectation of Privacy

Communal spaces on school grounds, such as commons areas, the cafeteria and sports facilities, are considered public areas where there is no reasonable expectation of privacy as it pertains to members of TJ Media taking photographs or taking video footage for use in our various publications.

4. Obituary Policy

a. Extent of Coverage

In the event of death, current students, alumni from the past 10 years (about whose deaths the school community was notified of), current faculty and former faculty from within the last five years will be covered.

b. Location of Coverage

If a student or alumni (from the last four years) death occurs from within a week  to two days of the end of the print production cycle, an obituary will be included in the print paper. However, if information or reporting is insufficient in that time, the coverage will be transferred to the online paper and completed as quickly as possible.

In the case that the print cycle is not imminent or has already passed, coverage of a student death will be restricted to the online paper.

Additionally, in the case that the death of an alumni who graduated between four and 10 years ago, coverage will be included in the online paper.

Coverage of a faculty death will be covered in the print paper if within the same time span as required for students. The death of a former faculty member will be included in the online paper, posted as soon as information is sufficient to be appropriate.

c. Amount of Coverage

In the case of both print and online pieces, articles have a minimum word count of 300 words and a maximum word count of 600 words. All articles will be focused on the deceased’s life. Multimedia pieces will be avoided in the case of online coverage. Images of portraits of the student may be included in standard size.

Any remembrance activities by the current student body for the deceased in question will be covered separately and may include articles, photo galleries, broadcast productions and/or multimedia pieces, again, with an emphasis on the individual’s life. More extensive photo coverage is permissible.

Details that may be covered include information about the deceased from their time as a member of the student body at Jefferson, date of death, date of birth, cause of death (if released to the public) and information about memorial services. Statements from parents, if voluntary, are appropriate for current members of the student body or alumni from the past four years.

c. Suicide

In the event of suicide, amount of coverage and policies remain the same; however, details of coverage will be conducted at the discretion of the editorial board. Permissible details remain the same as in any other case of death, except in “cause of death.” “Suicide” may only be included in the coverage if publicly announced as cause of death, and will be phrased as “took his/her own life,” without inclusion of specific details of death.

Additionally, if the former is the case, any/all opportunities for death/grief counseling or other resources will be included in the coverage.

5. Advertising

a. Types of Advertising

Advertisements accepted will be at the discretion of the editorial board. Advertisements include, but are not limited to, local restaurants, stores and private companies.

The editorial board and Adviser have final say over advertising content.

b. Advertising Errors

In the case of poor quality print reproductions, a re-print in the print edition of tjTODAY or a month’s inclusion in the online tjTODAY advertising section will be offered as compensation.

In the case of vital information that is incorrect, a re-print of the advertisement in the print edition of tjTODAY is mandatory.

c. Inappropriate Advertising Content

Inappropriate advertising content in the print or online editions of tjTODAY includes any obscenities, racism, sexism or other blatantly disruptive or libelous content.

Other inappropriate advertising content is left up to the discretion of the editorial board at the time, but should include any material the editorial board of tjTODAY would not feel comfortable including in any article or package in the online or print editions of the newspaper.

In the case that an inappropriate advertising content situation arises, and has not been paid for, the advertiser should be informed of the situation and the managing editor should request a new advertisement be submitted, with a note that publication will be withheld until such a submission.

In the case that an inappropriate advertising content situation arises, and has already been paid for, the check should not be deposited until the managing editor has contacted the advertiser and confirmed that a new advertisement is being submitted. If no new advertisement is submitted within a month, the check should be returned. If the advertiser wishes to enter a new submission at any time, they must send a new payment with the submission.

d. Advertising without Submission

If an advertisement contract is submitted with payment and without submission, and the advertiser requests a creation of the advertisement by the staff of tjTODAY, the staff member who brings in the advertisement is responsible for the creation of the advertisement, making use of any materials provided (website, business card, etc). Created submissions must be approved with advertiser, then stored for additional use in the Jefferson R-drive folder of tjTODAY’s advertisements.

e. Staff Advertising Requirements

Students are required to sell $200 worth of advertisements for the print paper. Advertisementing requirements for the online paper are $50 to ensure that online advertising content does not detract from the amount of advertisements required in the print paper.

f. Advertising Locations

i. Online

Online Advertising has room for up to five advertisements per month, all of uniform size.

Advertisements brought in by staff members will be placed in our advertizing bar on the bottom of the tjTODAY website. Each advertisement will run for one month.

Other advertisements will have their positions determined on the front page on a case by case basis.

ii. Print

News

One B-size advertisement, two C-size or four D-size.

Opinion

One B-size advertisement, two C-size or four D-size.

Sports

One B-size advertisement, two C-size or four D-size.

Spread

N/A

Entertainment

One B-size advertisement, two C-size or four D-size.

Features

One B-size advertisement, two C-size or four D-size.

One Full Page advertisement

Back Page

N/A

6. Sales/Distribution

A full year subscription can be purchased through the Thomas Jefferson Publications Package or by sending a check or money order for $20 to tjTODAY.

7. Social Media Policy

a. Purpose

The purpose of tjTODAY’s usage of social media is to further engage the student body on the internet, and get information about our own reporting out to the community at a more immediate and relevant pace.

b. Information Usage

With permission of original content creators, information gathered via social media can be used in multimedia, articles or other packages on both the print and online editions of tjTODAY.

In statistics-gathering online via volunteer response poll on the tjTODAY website, advertised google forms or questions on the Jefferson Intranet, users grant automatic permission for their statistics to be used.

Approval of any sensitive information is up to the discretion of the editorial board.

8. Comment Policy

a. Inappropriate Comments

Inappropriate comments posted at tjTODAY.org or any social media handles are removed at discretion of editorial board. Inappropriate comments include but are not limited to: derogatory language, swearing, or inappropriate references. All users will be encouraged, if they wish, to write a letter to tjTODAY which may be included in either the print or online paper.

b. Identification

Names and email addresses are required for comments to tjTODAY.org, in addition to confirming a CAPTCHA code for human identification. Users will not be routinely contacted using email addresses, nor added to any sort of email list.

9. Marketing and Publicity

a. Goal

The goal of marketing contests among the student body of Jefferson and conducting social media releases on upcoming pieces is to help increase the role tjTODAY plays within the student body and faculty of Jefferson.

b. Contest Regulations

Contest rules and regulations will vary from situation to situation. All rules, however, will be included on any social media handles through which they are advertised, on the tjTODAY.org website and in any other capacities through which they appear.

10. Prior Review Policy

a. Prior Review/Restraint

There is no one who has prior review/restraint over any publications from the online or print staff of tjTODAY.

b. Quote Verification

i. Quotes

All quotes must be verified through a confirmation process. “Quotes” includes all online responses, social media interaction, in person interviews or other opportunities in which students commented for the purpose of an article or package for the online or print editions of tjTODAY.

ii. Process

In the case of adults or administrators, all quotes must be explicitly confirmed through email or signed for on a sheet of paper where the quote was printed in ink prior to being signed. In the case that a quote is confirmed online, that verification must be printed and put in a quote confirmation binder.

In the case of students, quotes may be confirmed through additional social media outlets, however that explicit confirmation must be kept in a paper copy (screenshot with a time sent, for example).

Quotes may be confirmed at the time they are given if the staff member in question confirms with an immediate signature.

iii. Context

Individuals may be given quotes for confirmation, however may not be given the text of the article surrounding those quotes. Partial excerpts for the sake of context are decided at the discretion of the editorial board, specifically for controversial or news related issues.

iv. Storage

All quote confirmations will be kept in the journalism production room of tjTODAY.

c. Final Approval

i. Print

Final approval of articles and/or other pieces lays in the hands of section editors, the managing editor, the Editor-in-Chief and the Adviser. As part of the export process, all pages must pass through all four layers before being sent to press.

ii. Online

Final approval of articles and/or other pieces typically lays in the hands of the two editors who view before it goes online, one of which is required to be the Editor-in-Chief, managing editor or online editor.

In the case of opinion articles or news articles on controversial issues, the Adviser must also approve before online publication.

11. Correction Policy

a. Errors

When errors are printed, the errors should be submitted to the managing editor of tjTODAY along with the context in which that the error occurred.

If the errors misrepresent a key fact in the piece in question, or misprint a student’s name, they should be considered major and and should be included in the corrections box of the online edition of tjTODAY at tjTODAY.org.

All other errors are considered minor and will only be included in the corrections box at the discretion of the editorial board.

Last updated January 13, 2014

 

The student news site of Thomas Jefferson High School for Science and Technology
tjTODAY Editorial Policy